Cooperation projects

Read carefully:

✔️ The requirements for receiving a Moniheli Grant and the specific terms and conditions of the grant can be found here.

✔️ The evaluation criteria can be found here.

✔️The questions presented in the form. You can download this file to create the draft of your application in Finnish or in English

If you need help filling out the application form, you can schedule an appointment with our digital support team or our guidance team.

If you have any questions about the application, please contact us by email at avustus@moniheli.fi.

💡Pro-tip!: In the form, many of the response fields have a limited number of characters. Prepare your longer answers using a character count calculator, such as this.

Cooperation partner 1

If you select this option, the project you are planning must produce the following general result:

In the social and health care sector, projects are always based on a problem or issue. You must first define the problem before you can begin planning the project and its activities.

Keep in mind that the Moniheli grant is small; keep a realistic view of what can be done with this funding.

For example, with a Moniheli grant

❌ racism in Finland cannot be eliminated, but
✔️ people who experience racism can be supported
✔️ people can be trained to intervene in racism
✔️ information about the issue can be collected and used to plan future activities

Even if the project focuses on a more specific problem, it is a good idea to explain the wider societal problems to which the problem relates.

⚠️ CHECK that ⚠️ 

✔️ the need you describe is a negative issue or problem that you want to address
❌ the need you describe is NOT what you plan to do in the project or a positive change you want to achieve

The target group consists of individuals or stakeholders participating in the event.The grant is primarily intended for migrants in difficult life situations and their communities.

People in difficult life situations are individuals who face multiple challenges in their lives at once and need additional support. This could include, for example, someone who is experiencing loneliness, has mental health challenges, is unable to find employment, has a difficult family situation, or has recently moved to a new country and needs support in daily life matters.

Target groups may include, for example:

👩‍👧‍👦 Migrant single mothers,
👴🏽 volunteers who can help newcomers learn Finnish,
👷‍♀️ long-term unemployed migrants,

...and so on.

When planning activities, it is helpful to distinguish the people involved according to their roles. 

As this grant is small, a maximum of two target groups can be defined. For a small event, one target group is usually sufficient. Event organisers or employees are typically not included in the target group.

How to define a target group

When defining your target group, consider:

• who experiences or faces the problem which you aim to address;
• when and where it occurs;
• what consequences come from the problem;
• are there other people who have the same problem, and how do they manage with it;
• who does NOT have this problem, and why (this helps to understand what resources are missing from the target group that has the problem);
• who else is involved in the situation and could influence it?

The characteristics of the target group may include:

• age group
• gender,
• mother tongue
• migrant background,
• life situation (e.g., divorce, unemployment, loneliness), etc.

Target group 1

⚠️CHECK that the target group is one that:⚠️ 

✔️encounters the problem you describe or is negatively affected by it, OR
✔️can itself influence the problem and do something to improve it. 

The objective is the most important part of the project plan. It describes the change the project aims to achieve in response to the problem identified. The objective explains why the project is being carried out and what improvement it will bring to the original situation. A well-defined objective makes the project easier to understand and implement.

Start thinking about your objective by asking the following questions:

• What specific problem does the project aim to address?
• What is the desired outcome at the end of the project?
• What is the change between the initial situation and the final situation that we aim to create through the project activities?

Write down a first version of the goal for the project and check whether it is "smart" (SMART model).

Read the objective and ask: “Is this objective…”

🔎S = Specific: Does the objective clearly state what the project aims to achieve, without being too general?

📏 M = Measurable: Does the objective describe changes that can be measured and verified using the project’s resources?

🏆 A = Achievable: Is the objective realistic and in line with the available resources?

💁 R = Relevant: Does the objective correspond to what the project aims to achieve?

⌛ T = Time-bound: Can the objective be achieved within the project timeframe?

Reflect on and revise the objective until you can answer “Yes” to each of the questions above.

⚠️ CHECK that ⚠️ 

✔️ the objective depicts the change which you want to bring to the problem
✔️ the objective is as "smart" (SMART model) as possible, meaning specific, measurable, assignable, realistic and time-bound
❌ the objective does NOT describe WHAT you want to do in practice (that is the action)

A project may consist of one or more activities. However, each activity must clearly contribute to achieving the project’s objective.

As the amount of funding is small, a project can include a maximum of three different activities. If there are more than one activity, differentiate them by type of activity and/or target group. Examples:

Activity 1: Peer support group for young people who experience bullying at school 
Activity 2: Peer support group for parents of young people who experience bullying at school

Activity 1: Pop-up info point for people looking for housing
Activity 2: Personalised guidance for people looking for housing who visited the pop-up information point but need further assistance

What are the project's activities?

The project may include one or more activities. Describe each activity as clearly and precisely as possible. In the description, include:

• type of activity (e.g., group activities, peer support group, workshop)

• content (what happens in practice, what topics are discussed, with whom)

• timetable (how often, for how long, when to start and end, for example: "three hours, once a week on Fridays, September to December")

Then select which target group the activity is intended for. An activity may be directed at one or more target groups.

Finally, state what results you expect from the activities. The result is a change in the situation of the target group.

NOTE! If the project includes only one activity, select “No Activity 2” in the Activity 2 section and “No Activity 3” in the Activity 3 section.

Activity 1

The objective of the project you have declared is:

Set also target levels for each outcome. Target levels tell you when you consider an activity to have been successful.

Include only results that can be measured using the project’s resources. Focus on the most important and relevant results.

Examples of results with target levels:

“60% of participants in the counselling report that it has helped them use health or social services”
“90% of participants report that they are coping better in their studies after the activity”
“30% of participants have found a study place, internship, or job through the activity”

⚠️ CHECK that ⚠️ 

✔️ the activity is correctly selected for the problem, in other words, the activity brings exactly the change described in the objective

✔️the results describe the change that occurs as a result of the activity
✔️the change described in the results is directly linked to the project’s objective
❌ the results do not just tell what activity has been organised

⚠️ CHECK that ⚠️ 

✔️ the data collected in the evaluation provides information on whether the objective has been achieved

• The maximum Moniheli Grant an association can receive is 8 000€ per year. Please take this into account if you are applying to other Moniheli Grant calls or if your association has already received funding through previous calls during the same year.
• Only include expenses that will be covered by the Moniheli grant. If you plan to use your association’s own funds alongside the grant, deduct that share from the total. 
• Break down the project costs by category and calculate all amounts carefully. For example, check product prices online, request quotes, when necessary, calculate salary costs accurately, and identify any available organisational discounts (e.g. Zoom licences).
• Break down the costs also by activity.
• The Moniheli Grant cannot be used to purchase equipment (such as computers or cameras) or to covert the rent of the association’s own premises.
• Please note that you must provide a cost-centre–based financial report for the project.
• Important: The funding cannot be passed on to other associations. If you plan to purchase services from cooperation partners, the total cost of the services may not exceed 800 €, and a written service purchase agreement must be signed. The agreement must clearly describe the nature of the services purchased.

General activity expenses

General activity costs are expenses necessary to carry out the project’s activities, regardless of the number of participants or activities involved. 

For example, a telephone connection or software may be needed to carry out the activity. Remember, however, that you cannot use the grant to buy a phone or computer.

Participant-based activity expenses

Activity costs per participant depend on the number of participants. For example, catering for events, materials, travel costs for participants or gifts from volunteers.

NOTE! Gift vouchers as gifts for volunteers are limited to 20€/volunteer. The gift card must not be a general gift card (e.g. a Finnkino movie ticket is OK, an S-Market gift card is not).

Rental expenses

If the activity requires space, for example, for a guidance session or an event, the grant can cover a reasonable rental fee. You can find a list of event spaces for rent in the Greater Helsinki area here.

We prefer public or facilities in use through cooperation. The rent of the premises covered by the grant must be related to the project. The rent of the association's current premises cannot be covered by this grant.

External services

If your project involves tasks that require specific skills, you can buy services for it. For example, facilitating events or training sessions, conducting a live stream, creating the layout of a publication...

Only include in this section services that you pay for with a bill. Work fees (työkorvaus, palkkio) go in a separate section.

The association may not re-delegate the grant to another association, i.e. it may not purchase the implementation of the event from another association or company. Minor outsourcing is possible, but should always be consulted in advance with Moniheli. 

Salaries

Salary is based on employment. In this case, the association acts as the employer and pays the employee's pension contributions and various insurance costs. The association must also arrange occupational health care.

Work must be compensated with wages if the person works regularly and under the employer's supervision.  

First, determine the gross hourly wage and estimate the amount of work required for the activity in hours. Then calculate the total salary costs using Elo’s calculator: enter the gross hourly wage and the total number of hours for the project, click Calculate, and scroll down. Use the amount shown under “The employer pays” as the total salary cost to be entered in this form.

Use one row per person and enter the calculations (hourly pay and number of hours) in the explanation section. At the end, enter each person's duties in the text field. 

Salary must be paid through palkka.fi (free, but only available in Finnish or Swedish) or palkkaus.fi (not free, but available in English). We recommend using palkkaus.fi, as the service provides a single invoice that easily shows the total cost of the work.

Work fees (palkkio, työkorvaus)

Work deliverables can be purchased as a service for a fee. In this case, no employment relationship is created and the person does not receive insurance or occupational pension benefits for his or her work. In any case, a written contract must be concluded for the work compensation. 

Work fees are paid for example for hosting events, giving a talk or presentation, or interpreting if the employee is unable to bill for it themselves (they do not have their own business or use a small business service such as Ukko.fi).

If the work is done on a regular basis (e.g. project coordinator over 4 months, hourly work for a certain amount of time per month) then work fees cannot be used and must be replaced by a salary. 

Work fees must be paid through palkka.fi (free, but only available in Finnish or Swedish) or palkkaus.fi (not free, but available in English). We recommend using palkkaus.fi, as the service provides a single invoice that easily shows the total cost of the work.

Administration costs

The Moniheli grant can cover administrative costs such as bank charges, accounting costs or payroll costs (e.g. Palkkaus.fi). These costs may not exceed 7% of the amount requested.

Confirm that you have carefully read the terms and conditions of the grant and agree to submit reports, including a financial report, by the deadline.